Crafting and scrapbooking seem to be something that many of you readers
love heart to do, and I am with you! That is why I brought Sarah on board as one of my contributors. In my personal opinion, she is the queen of organizing in the scrapbooking department and has a lot of ideas and systems that can be adapted for many types of craft projects. Here she is now to share ways that she does some planning ahead of time, so when the time comes to sit down and scrapbook, she is ready to go!
Tell me if this sounds familiar: You sit down to scrapbook and spend the first
hour sorting through pictures and trying to decide what to work on, then maybe another
20 or 30 minutes trying to figure out a layout and which paper and embellishments
to use. Three hours later you’ve used up all your allotted crafting time and you only
have one layout to show for it. Or maybe you’re the crafter who is so far behind
and feels so overwhelmed that you don’t know where to start and it’s entirely taken
the enjoyment out of the experience.
Here’s one of my key rules of thumb:
crafting should be fun, not stressful.
Luckily, I have a system that helps make efficient use of precious crafting hours
by allowing you to quickly and easily put your hands on exactly the item you want
to work on. I’m going to use my scrapbooking projects to illustrate this system,
but it can definitely be tailored to fit other crafting needs.
As with any good system, dedicating time on the front end to get organized saves
oodles of time on the back end. And when it comes to crafting, that time savings
translates to MORE FUN! {And if you love organizing as much as I do – and since
you’re here, you probably do – you might find the planning and organizing almost
as much fun as the crafting!}
PHASE ONE: PREPARE
When I’m working on a scrapbook, I break the process down into 3 steps: Prepare,
Plan and Create. I think of the Prepare phase as the staging area, where everything
gets piled up in anticipation of the Plan phase. But rather than leaving everything
in literal piles – where items from separate projects might get mixed together or
key items might get misplaced – I sort items by project into tote bags.
I use tote bags I picked up from my local craft tore {selected for their size,
durability and cuteness}, but the sheer abundance of reusable bags on the market
should make finding an option easy. I like the bags because they allow me to make
use of the hanging space in my closet and they are easy to grab and go. But any
portable container large enough to safely store 12 X 12 paper will do.
Here’s what I do. Each scrapbook I plan to create gets its own designated project
bag, which I label and hang in the closet of my craft room.
As I print pictures, spy perfect layouts, purchase paper and embellishments or
collect memorabilia for a project, I slip them into their designated project tote.
When that project is ready to move onto the Plan phase, I just grab the tote, confident
that I have everything I planned to use for that project.
Even if you’re chomping at the bit to move onto the Plan phase, I recommend you
take time to sort all your projects into their totes or containers first. Once
you've done that, you will be ready to move each project to the Plan phase in a
nice, orderly fashion. I promise this will make the Plan phase much easier and set
you up to use this system going forward, avoiding having to go through “the big
sort” more than once.
PHASE TWO: PLAN
Step 1: Sort
When it’s time to move a project tote or container from the Prepare to the Plan
phase, I start by removing all its contents. It’s kind of like Christmas, rediscovering
all the items I’ve squirreled away for the project! Now it’s time to bring order
to the chaos. Love it!
I first sort all the items into piles, categorizing them into
planned layouts.
While some of the items will sort easily into layouts, other piles will have
to be sub-divided multiple times to get down to the layout level. This is always
the case with my Christmas pile. Also, some of the piles will be ready to pick up
and start scrapping, while others will require more work to get to that point. That’s
okay. The goal of the Plan phase is to get everything into its proper place and
capture all the ideas you already have in your head.
Step 2: Create folios
After I’ve refined everything down to as many individual layout piles as I can
{if I get stuck on how to sub-divide a particularly large pile, I give myself permission
to save that exercise for another day, just making sure to label the pile to keep
it organized}, I tuck each layout into its own folio.
Folio is just my fancy word for folders I create out of paper. Here is what I do:
- I fold a piece of 8.5x11 paper in half once. {As a writer, I always have a lot of used paper sitting around. So before sending it to the recycle bin, I re-purpose it as a folio by folding it printed-side in. Use whatever folder solution works best for you; just remember that this is for temporary use, so don't spend too much time or money creating it.}
- On one side of the folded sheet, I label the folio to indicate the layout subject {if I've already thought of a title, I'll use the title to label the folio}.
- I use the rest of the open space to draw out layout ideas, making journaling notes or jot down other ideas I have for the pages. I might also note if there are things I still need for the layout, like to print a certain picture or pick up some themed paper.
- Finally, I tuck into the folio all of the items I have collected for that layout.
Again, this is a quick and dirty solution because I want to spend my time creating layouts, not folios.
Step 3: Create an outline
Once I’ve created a folio for every layout and tucked the designated items into
the folio, I line them all up, so I can see what I have.
Then, I create an outline. Why am I giving myself a homework assignment, you
ask? Because it makes creating a scrapbook so much easier! The benefits of a project
outline include:
- It helps me figure out how to sequence my layouts in my scrapbook before I start
and to verify that I haven’t missed anything.
- I can pull out my outline and use it to decide which layout to work on next,
rather than flipping through all the folios.
- It allows me to scrap in non-sequential order, meaning I can work on the layout
that feels the most fun and motivating, rather than being forced to work on the
next one in line.
- And, I get to cross each layout off the list as I complete it, reinforcing my
sense of accomplishment and showing me how much progress I’m making!
Here’s what I do. I title the outline according to the scrapbook, since I usually
have multiple scrapbooks in process at once. I then divide my folios into sections
– months of the year, destinations on a vacation, etc. – and add those sections
as headers to my outline. Under each section header, I list the layouts I plan to
include in that section.
I even give myself a To Be Determined section, where I list layouts whose
location I haven't yet selected.
Even if your scrapbooks don’t have sections, it would still be helpful to use
the outline to list and order all your layouts. And don’t forget the benefits
of crossing completed layouts off! Once I’ve finished my outline, I stick the outline
into a clear, plastic sleeve, to protect it and make it easy to grab.
To help get you started,
here's a printable outline you can download and
fill out for your next project.
Step 4: Create section dividers
Before moving into the final step of placing everything into a bin, I create
section dividers that correspond to the section headers in my outline. When I’m
dealing with a book that contains a lot of layouts, these section dividers make
it so much easier to keep folios in order and to find the folios I’m looking for
without flipping through my entire project bin.
I then clip my section dividers to pieces of cardboard that I reuse from bin
to bin. Giving them this extra weight makes them easier to find in my bin.
Step 5: Load the project bin
Now that I’ve sorted, folioed, outlined and section divided, it’s time to put
all the goodies in their new home.
My bins are from
The Container Store, but really you just need a bin
that meets the following criteria:
- Wide enough to fit 12 X 12 paper, plus a little bit extra to make room for section
dividers.
- Not so deep that items fall down. 7-10” deep is great.
- Not so tall that you can’t see – and sort through – the contents. No higher than
9-10”, unless a lid is mandatory for your particular storage requirements.
When loading the bin, I find it easier to tip the bin on its side and load from
back to front.
I put the layout folios as far to the right as possible and the section dividers
as far to the left as possible. This makes it easier to flip through the section
dividers and find the folio I want. When I’m done loading all my layouts into
the bin, I tuck other items I might need into the front on the bin, including
layout ideas and paper I want to use, a calendar of past events, and of course,
my outline.
I remove the label from my project tote and place it on the front
of my project bin.
Now the PLAN phase is complete and my bin is ready to go.
All I have to do is select a folio from my outline, find it in my bin and let
the creative juices start flowing!
I highly recommend that all crafters give this system a try, regardless of your
storage challenges and blessings. This system will make it so much easier to make
efficient use of your crafting time and you’ll be amazed at how much more quickly
you progress on your projects. For the on-the-go crafter, this allows you to grab
just the number of layouts you think you will have time to work on and just the
supplies you we’ll need to complete them. This is so much easier – and much more
productive – than bringing all your supplies and only using 2% of them. This is
also an ideal solution for those of you who have to keep your supplies tucked away
in storage and pull them out every time you want to craft. Instead, you can pull
out your project bin, decide which layouts to work on, and then pull out only those
supplies you will need to complete the selected layouts. And no matter how much
space you have dedicated to crafting, you still want to be organized and productive.
Happy crafting, everyone!
"My name is Sarah Eelkema and I live
in a suburb of Minneapolis,
MN with my husband of almost two
years, Eric, and our two adorable Cavalier King Charles Spaniels, Hermes and
Brontë. I am a Communications
Consultant by day and by night/weekend/any spare moment, I indulge in my
passion for writing, crafting and organizing. I am honored to share with all
you dedicated iHeart fans my tips, tricks and secrets for organized crafting,
which will not only help you get control of your craft clutter but also allow
you to make more efficient and productive use of your precious crafting time.
While I am blessed with an entire craft room, I promise to explain how all the
solutions I share can be tailored to
your specific situation, whether it be a dedicated room, a small storage space
or mobile crafting.